Records Management and Compliance for The Cloud

Records Management for Google Apps

Apply the compliance policies of your organization to your documents in Google Apps.

If you are using Google Apps and you have government regulations or company policies that apply to your documents, you need RecMan for Google Apps.

Regulatory compliance for documents requires the following four capabilities:

1) Centrally controlled document access management
2) Retention policy management.
3) Legal holds management.
4) Destruction and disposition policy management.

Centralized Document Access Control

Set up a shared folder structure that maps to your company file plan, and give permissions for which users or groups have access to them.
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Retention Management

Set up a retention schedule for how long documents are to be kept, and set up the policy of what to do with them at the end of their lifecycle.
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Legal Holds Management

Place holds on records to keep them from being transferred or destroyed at the normal end of their lifecycle. Use this if there is any litigation pending on documents.
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Destruction and Disposition Management

At the end of the lifecycle of the documents, they go through a verified destruction or transfer workflow. Those responsible for the records will sign off on the destruction or transfer.
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